21/84 Approval of apologies given.
21/85 Public recess.
21/86. Election of Chairman for the Committee.
A proposal was made for Cllr Harris to Chair this meeting. The proposal was seconded and all Cllrs were in favour.
21/87. Approval of Cllr Randall joining the committee in April 2022
A proposal was made for Cllr Randall to join the committee in April. The proposal was seconded and all Cllrs were in favour.
21/88. Declarations of Interest and approval of any dispensations requested.
Cllr Bates lives on Hodson Road near a site under consideration.
21/89. Approval of minutes from 6.1.22 meeting (Note, there was no February 2022 meeting)
A proposal was made to approve these minutes as an accurate recording of the meeting. The proposal was seconded and all Cllrs were in favour.
Note – Cllr Jefferies arrives at 19.09
21/90. Action points from previous meeting.
21/07 Invite Tennis Club to appropriate meeting as directed by Committee. Pending.
21/46 Arrange site visits to Wanborough and Haydon Wick facilities. Wanborough visit for all Cllrs arranges in March.
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements. Pending
21/70. Get 3 quotes from architects to design basic plans that can go to SBC for pre-planning approval. DONE
21/70 Ask estate for progress on land sale. DONE. On this agenda.
21/71. Ask Wroughton Clerk whether they are creating a Trust for their facility. Pending
21/71. Create a progress list/flow chart for the order of work to be done. DONE
21/79. Reply as appropriate to all correspondence. DONE
21/79. To check the original planning application for the flood lights with regards to evening switch off time. DONE. Tennis Club advised.
21/79. To send all Committee members the list of youth activities. DONE
21/81. Arrange a meeting with the Langton Estate. DONE
21/82. Move review of quotes to Feb meeting. DONE
21/83. Add items listed to Feb agenda. DONE
21/91. Cllrs to feedback on meeting with the Langton Estate.
Meeting attended by Cllr Jefferies, Cllr Ford, the Clerk, Arthur Witchell from Savills and Charlie Langton.
The meeting went well. The family enjoy sport and want to encourage it locally. A inside cricket net was suggested as well as an outside wicket area for bowling/batting practice.
The estate wanted to understand more about Pump track to allay any concerns over its usage. Cllr Ford advised they are designed as large or small as the area allows and can be worked into the natural landscape. They are designed for all ages and abilities so is a family friendly activity rather than just targeting teenagers.
A building in the style of an agricultural farm building was discussed which everyone felt had merit.
Cllrs advised that the committee would never consider an access route leading between the 2 houses on Hodson Road as this was not suitable.
Any new access and road improvements may tie in with the area on the opposite site of Hodson Road which is allocated on the SHELAA for possible development.
The next steps were agreed as presenting to the estate a more comprehensive draft of ideas which are within the budgetary capacity of the council.
They are very positive about the project and eager to assist if they can.
21/92. Review architect quotes received and vote on successful applicant.
The 3 quotes were reviewed. The committee would want the successful applicant to include 3 minor reviews of the plans initially drawn up as part of their package. The committee would also want the successful applicant to meet with the committee to get the committees ideas before the draft designs are created. We can then present the first set of designs to the estate for their views. The final design will be used for the 28-day public consultation after it has been through the SBC pre-application planning process.
The committee felt the quote from Stanhope Wilkinson Architects at a cost of £9000 most closely met their needs.
A proposal was made to approve the SWA quote subject to the Clerk contacting them to ask whether 3 minor reviews of the plans could be included in the quote. If it could be then SWA would be the architect chosen to draw up the plans. The proposal was seconded and all Cllrs were in favour.
The Clerk has an action to talk to Ogbourne St George about the construction of their village hall which is similar to the suggested agricultural design.
The Clerk has an action to talk to Chiseldon Tennis Club to get usage stats for the public court.
21/93 Items for next agenda.
- Discussion on how we present the updates to the residents.
- Feedback on the Wanborough visit.
- The Clerk to provide current usage stats for the hall for discussion.
Meeting closed 20.01
All Actions to be completed by the next Full Committee meeting unless otherwise specified
21/07 Invite Tennis Club to appropriate meeting as directed by Committee.
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements.
21/71. Ask Wroughton Clerk whether they are creating a Trust for their facility.
21/91. When relevant, present the design plans to the estate to further the discussion with regards to land for the project.
21/92. Talk to SWA to make sure minor design alterations are part of the package. Confirm approval of SWA as successful applicant if this is agreed upon.
21/92. Talk to Ogbourne St George PC about their village hall
21/92. Talk to Chiseldon Tennis Club about public court hire stats
21/93. Next agenda – resident updates, feedback on Wanborough visit and current hall usage stats.