Minutes for Full Council Meeting - 8th November 2021

21/108 Apologies given:

Cllr Jackson is unwell, Cllr Simpson is on maternity leave, Cllr Randall is working away from home, Cllr Dogra is working. Absence without apologies: Cllr Barnes Ward Cllr Sumner has also sent his apologies.

A proposal was made that the given apologies be accepted. The proposal was seconded and all Cllrs were in favour.

21/109 Public recess.

No public

21/110 Declarations of interests & vote on any dispensations applied for.

None

21/111 Approval of minutes from 11th October 2021

No changes

A proposal was made that these minutes were accepted as accurate. The proposal was seconded and all Cllrs were in favour.

21/112 Action points:

Clerk

21/65 Arrange for purchase of SID when required. Still waiting for SBC Highways approval. Clerk to chase.
21/93 Split bio-diversity and crime prevention policy into 2 policies and then publish. DONE. New policies on website
21/94 Updated Standing Orders as approved and publish. DONE
21/100 Talk to local police about Xmas tree event and talk to Ward Cllr Jefferies about road closure. ONGOING. Updated risk assessment being created based on new information received.
21/106 Check current professional ash tree advice – ref Die back. Emailed info sent to all Cllrs. DONE
21/106 Add approval of 2022/23 budget and precept added to Nov full council. DONE

Cllr Jefferies

20/16 Investigate end of Badbury footpath being blocked. Still waiting for SBC officer update. ONGOING

21/113 Community Safety report, including crime stats. Cllr Sunners

Nationally 23 million people use 123456 as their password.
Crime stats for October – 1765 in Swindon area, 9 in Chiseldon.
Note that some NHW signs and bus timetables have been taken off new lamp posts and were not put back up.
Community speed watch needs more volunteers

21/114 – Ward Cllr Jefferies for Chiseldon and Lawn Ward.

To follow later in the agenda when Ward Cllr Jefferies arrives

Ward Cllr Sumner’s email was circulated to Cllrs prior to the meeting.

21/115 Approval of policies

1. H&S General Statement.

A proposal was made to approve the H&S General Statement policy. The proposal was seconded and all Cllrs were in favour.

2. Petitions policy.

A proposal was made to approve the Petitions policy. The proposal was seconded and all Cllrs were in favour.

21/116 PLANNING. Discuss and vote on S/HOU/21/1656 3 The Crescent. Single storey rear extension.

A proposal was made to send CPC’s approval of this planning application. The proposal was seconded and all Cllrs were in favour.

21/117 PLANNING. Discussion and vote on S/21/1556 Demolition of pavilions, change of use of office & ancillary space to 25 dwellings, erection of 52 dwellings, new access and assoc works. Burderop Park House, Burderop Park.

A proposal was made to reply to say the council could not vote on a decision due to insufficient information. The proposal was seconded and all Cllrs were in favour.

21/118 FINANCE. Discuss and vote on budget for 2022/23 financial year.

The only item to note is that £9700 will be taken from General Reserves to cover a shortfall in funds due to the proposed zero percent precept increase for 2022/23.

A proposal was made to approve the details and values in the budget for 2022/23. The proposal was seconded and all Cllrs were in favour.

21/119 FINANCE. Approval of precept amount of £143,000 for 2022/23 financial year.

A proposal was made to approve the precept figure at £143,000 for the 2022/23 financial year. The proposal was seconded and all Cllrs were in favour.

21/120. Committee Reports

Finance – October 2021 Financial transactions report.

A proposal was made to approve these figures as accurate. The proposal was seconded and all Cllrs were in favour.

The November to date report was not available.

Cllr Jefferies arrived 19.55

EGPA

Cllr Rogers. The new slide will not be put in place in the next financial year after a committee vote. The committee voted to created an allocated fund starting in 2022/23 of £10,000 for future replacement costs for equipment.
£1000 has been allocated for 2022/23 for a memorial item for the Jubilee celebrations – ideas welcome.
The Covid memorial garden is in progress for spring 2022.

Planning

Cllr Kearsey. 8 residents attending the last meeting with concerns over a planning app at Badbury. The committee have written to SBC to express their concerns over the lack of road sign cleaning due to safety issues.

Rec Ground Improvement

No meeting.

Finance

Cllr Harris. No report.

Risk Assessments:

Oct – completed or pending.
Admin officer and RFO* JD* – Done
Clerk JD* – Done
Trees and hedges around the parish owned/maintained by CPC. Pending. Will hand over to handyman.

Nov – to do
Chapel and Museum
Cleaning
Fire Risk
Hodson Road SID – Cllr Kearsey to do.

Clerks Correspondence

No feedback

21/121. Ward Cllr report from Cllr Jefferies

Brimble Hill Data Centre traffic plan – Cllr Jefferies is still chasing this. Still waiting for a reply from SBC on whether the PC can remove the New Road Build Out – Cllr Jefferies is chasing this.

21/122 Items for next agenda.