22/186 Approval of apologies given. Cllr Randall has a work commitment
A proposal was made to accept these apologies. The proposal was seconded and all Cllrs were in favour.
22/187. Approval of Cllr Whitehead joining the committee.
A proposal was made to approve Cllr Whitehead joining the committee. The proposal was seconded and all Cllrs were in favour.
22/188. Declarations of Interest. Cllr Rawlings rents an allotment from CPC.
22/189. Public recess. No public
22/190 Approval of minutes from 23rd February 2023. Note, the 20th Feb minuted will be approved at the April meeting.
A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.
Cllr Whitehead arrived 19.37
22/191. Action points from previous meeting.
21/215. Future agenda. Play equipment discussion for Castle View Road, and applications for grant funding. PENDING
22/109. Advise RFO to go ahead with grant finder investigation for skate park funds. Future agenda – after surveys complete and other required steps. CLOSED
22/172. Add bins purchase to Finance March agenda. APPROVED AND PURCHASED
22/173. Sent Julie Porte grant company details to approach and also electricians to approach. DONE
22/174. Ask Chiseldon House Hotel if they can host the litter pick and provide tea/coffee and ask Allbuild if they can take away the waste. DONE. AGREED.
22/175. Ask Allbuild for current litter pick schedule and amount of waste removed. Check CPC hi-vis is worn still. DONE. ON AGENDA
22/180. Make arrangements to sign over the burial plot. DONE
22/183. Advise RFO to collect 2 more quotes for drone allotment mapping. DONE
22/161. Get up to date information from Chiseldon Primary school with regards to youth provision. The dates and times the hall is free. Any charge they will make. The facilities available – kitchen/toilets/outside play etc. Any insurance requirements. Security for children when on site – will the site be accessible to others? DONE. INFO SHARED TO CLLRS
22/192. Discussion on whether to vote in a Committee Chairman for the March and April meeting or wait until May after elections.
The consensus was to wait until the May meeting after the elections.
22/193. Parishing Progress. No items
22/194. Parish Appearance and Safety. Discuss litter issues within the parish and possible methods to resolve this.
Comments from contractor reviewed – visit weekly, collect between 15-20 bags of rubbish depending on where they visit.
It was decided to see the results of the 25th March litter pick and then go back to the contractor for more information.
22/195. Parish Appearance and Safety. Purchase of new hi-vis vests for contractor @ approx. £10 per jacket. Personalised with contractor and CPC info.
A proposal was made to purchase 5 vests at approx. £50 total. The proposal was seconded and all Cllrs were in favour.
22/196. Building and amenity priorities. Tennis Club report. Emailed report received and shared to Cllrs
22/197. Building and amenity priorities. Football Club report. Emailed report received and shared to Cllrs
22/198. Building and amenity priorities. Skate Park proposal. Review of survey results and next steps.
The survey results were polarised with a large percentage against the proposal but also a large percentage in favour. Due to the large percentage against the proposal it was decided to put the project on hold for now and see if any other options present themselves in the future. There is still a need to provide further amenities for the youth of the parish.
22/199. Building and amenity priorities. Pavilion. No items
22/200. Rec Hall, grounds and carpark. No items
22/201. Chapel and Museum. No items
22/202. Community Priorities . Youth club project.
The comments from the primary school were reviewed. The area can be hired for £40 per session – overall a positive response. There are currently 4 volunteers who have come forward to say they will assist – ideally 2 more are needed to spread the weeks on the rota.
The Clerk has an action to contact YAW (Youth Action Wiltshire) as they have an annual subscription service that will help with DBS checks and training etc. Also ask if they know or have any youth workers who would like to take this project on.
22/203. Castle View Play area. No items
22/204. Allotments. Review and approve quotes for drone work to map the plots in their current state.
A proposal was made to proceed with the quote from Red Hawk Drone at £230.00. The proposal was seconded and all Cllrs were in favour.
Cllr Rawlings did not vote.
22/205. Allotments. Review and approve quotes for hedge cutting work. Previous approved quote could not be honoured.
A proposal was made to proceed with the quote from Morgan Trees for £1360.00. The proposal was seconded and all Cllrs were in favour.
Cllr Rawlings did not vote.
22/206. Vulnerable People. No items
22/207. Items for next agenda. Cllr Rawlings wishes to discuss damage to grass verges from vehicles. The Clerk will send the agenda request form for completion.
Meeting closed 20.19
All Actions to be completed by the next Full Committee meeting unless otherwise specified
21/215. Future agenda. Play equipment discussion for Castle View Road, and applications for grant funding.
22/194. Get results of annual litter pick rubbish collected and add item to April agenda.
22/195. Purchase new hi-vis vests as listed in the minutes
22/202. Contact YAW for refresher on the services they offer ref youth club
22/204. Make arrangements for drone work on allotment to be carried out
22/205 Make arrangements for hedge cutting at allotment to be carried out
22/207. Send Cllr Rawlings the agenda request form, for details of verge damage item for April meeting.