25/01. Vote on Chairman of the committee for the forthcoming year.
A proposal was made for Cllr Rawlings to be the Chairman of the committee. The proposal was seconded and all Cllrs were in favour

There were no other nominations.

25/02. Vote on Vice Chairman of the committee for the forthcoming year.
It was decided there was no need for a committee Vice Chairman.

25/03. Approval of apologies given.   None

25/04. Declarations of Interest.  None

25/05. Public recess. 2 public.

Representatives from Chiseldon Tennis Club reported:

Now have 74 members. Numbers are dropping like most clubs are.

The junior section is thriving and have a good over 70’s section.

Trying out Pickleball as it fits on a standard tennis court. It’s a good sport for those who aren’t as strong and active. Wroughton junior school are getting involved with tennis regularly at the courts. Would like to get Chiseldon Primary more involved but struggling to get a good contact in place.

They asked that when the tennis court insurance is next up for renewal that they be advised so they can try to get other quotes to compare to.

It was confirmed that 20% contribution for the new roof was not required under the terms of the lease. Confirmed it was a new roof not a repair.

25/06. Approval of minutes 17th March 2025.     To note the April meeting was inquorate

A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.

25/07. Action points from previous meeting.

Clerk

24/197. Draft a report responding to the comments on the survey.  Send to committee before publication. DONE

24/239. Respond to consultation with the committee comments. DONE

24/242. Arrange for planter repairs/rebuild. DONE

25/08. Discussions with Lee Wells from Allbuild with regards to current services and new proposed services.

Cllrs asked for a list of when litter picking will be carried out.

There is a need to decide soon when the £8000 is spent for the current financial year.

Lee reported that they could do the following:

More litter picking. High Volume areas twice a week, other areas once a week/fortnight/month.  £25.00 per hr for litter picking

Street sweeping. Would need to supply specific prices. Start this in Autumn.

Sweepers cannot pick up a large amount of debris. Would be best to have a man with a van out first with a shovel and wheelbarrow to pick up the excess. Then the sweeper follows and does a better job.  Lee is to provide a cost.

They can also do weed killing, sign washing and planter watering and path sweeping. Allbuild can suction out road drains that are blocked as well.

Weed killing – £25.00 per hour plus the cost of the high strength weed killer – around £450.00

Jet washing of signs £30.00 per hour

Road sweeper £65.00 per hour

Path sweeper £45.00 per hour.

Would place the waste at the Rec ground and collection would be between £180-£300.

Alternatively could firstly clear verges by hand or with a mini digger:

1 man with shovel £30 per hour

1 man £25.00 per hour with cost of digger

2 men £50.00 per hour with cost of digger

Digger would cost £180 to £220 per week.

25/09. Parishing. To vote on providing hi-vis vests to Allbuild, personalised with CPC and Allbuild logos, for use in the parish.

A proposal was made to purchase 7 vests at around £6.50 per vest. The proposal was seconded and all Cllrs were in favour.

25/10. Parish appearance and safety. To approve the “wild” areas for the parish for 2025.

A proposal was made to approve the wild areas that were already in place since 2022 with no changes. The proposal was seconded and all Cllrs were in favour.

25/11. Parish appearance and safety. To further the project for the expenditure of the £8000 parish appearance budget.

It was decided that a full list of requirement hopefully covering £8000 would be added to the June agenda.  These would be approved and would go out to tender, with a decision being made at the July meeting.

Street cleaning and extra litter picks were noted as priorities.

25/12. To vote on applying for the £80 grant for a oak tree sapling and guard from Great Western Community Forest.

A proposal was made to request this grant and plant the tree at the Rec ground. The proposal was seconded and all Cllrs were in favour.

The Clerk will add an item to the June meeting to approve costs for a plaque to go with the tree.

25/13. Building and amenity priorities. Football Club report. The emailed report was circulated to all committee members.

25/14. Building and amenity priorities. Tennis Club report. Nothing further.

25/15. Building and amenity priorities.  Pavilion. No items

25/16. Chapel, Museum and graveyards.  To discuss the budget for the eventual replacement/refurbishment of the chapel and museum windows.

A proposal was made to get quotes on what it would cost to refurbish and/or replace the windows and then discuss whether to increase the amount requested in the budget. The proposal was seconded and all Cllrs were in favour.

25/17. Rec Hall, ground and carpark.  To approve giving the Clerk delegated powers to purchase a new sign for the outside gym equipment. The old sign is faded and damaged.

A proposal was made to approve delegated powers to the Clerk to purchase a new sign. The proposal was seconded and all Cllrs were in favour.

25/18. Community Priorities. No items

25/19. Allotments.  No items

25/20. Vulnerable People & Youth provision. No items.

25/21. Castle View Play area.  No items

25/22. Items for next agenda.

Parking at Castle View green area – preventative measures etc – Add to May planning meeting.

The Clerk has an action to write to no1 Strouds Hill ref overgrown hedges and also alert SBC.

The Clerk has an action to report parking and damage on green area on Castle View Road.
Meeting closed 20.44

Actions

All Actions to be completed by the next EGPA Committee meeting unless otherwise specified.

Clerk

25/05. Ask RFO to alert Tennis Club when insurance next up for renewal.

25/08. Ask Allbuild for a list of when litter picking is being carried out and send the noted list of costs to them for confirmation.

25/10. Advise Allbuild of the confirmed list of “wild” areas.

25/12. Apply for grant for the oak sapling and add to June agenda for a plaque.

25/16. Get quotes for windows at chapel and museum

25/17. Purchase a new sign for gym equipment

25/22. Add Castle View parking issue to May planning agenda.

25/22. Write to No1 Strouds Hill ref hedges and also alert SBC

25/22. Report parking and damage to grass at Castle View Road to SBC.