20/17. Declarations of interest & approval of any dispensations.
Cllr Rawlings rents an allotment from CPC.
Public recess.
No public.
20/18. Vote for new Chairman of the Committee for the forthcoming year
Cllr Duke nominated Cllr Rawlings for the role. There were no other nominations.
It was proposed by Cllr Duke that Cllr Rawlings be voted in as committee Chairman. Cllr Jefferies seconded and all Cllrs were in favour.
20/03. Approval of previous EGPA minutes from 18th May 2020.
No changes.
The minutes of the meeting held on 18th May 2020 were approved as an accurate representation, proposed by Cllr Bates, seconded by Cllr Jefferies; all those at the meeting were in favour.
20/20. Action points from May 2020.
SUMMARY OF ACTION POINTS
Clerk
19/137 Ask Ward Cllrs to get SBC to revisit the issue of the dip in the Canney Green footpath. Also item 19/154. ONGOING – CHASED
19/154 Ask Ward Cllrs to arrange road sweeper at end of Canney Close. ONGOING – CHASED
19/155 Ask Ward Cllrs for progress of hedge cutting on New Road. ONGOING – CHASED
19/180 Talk to estate manager about extension of Washpool Lease. WORK IN PROGRESS
19/183 Clerk to get quotes for tree survey for the Rec ground trees and trees in Butts Rand SHCMG cemeteries. WORK IN PROGRESS
19/193 Talk to estate manager about future purchase of land for new cemetery area.IN PROGRESS
20/06 Add vote on Badbury path virement of £2500 to June agenda DONE
20/07 Tennis Club request of 20/21 rent discount for Covid-19 situation to June agenda. DONE
Cllr Rawlings
20/09 Talk to Handyman about requirement for wood chipper. Clerk to add to June agenda for consideration with example prices. DONE
Cllr Sunners
20/14 Contact BIOS for an update report. DONE BUT WILL REQUEST FURTHER UPDATE
20/21 PARISHING PROGRESSNo items
20/22 PARISH APPEARANCE
Virement of £2500 to facilitate railings at Badbury footpath.
Note – £2500 already in allocated reserves for this item.
A variety of Cllr views on this issue.
Some Cllrs didn’t feel the path had enough use to warrant the expenditure. Other Cllrs stated that this was the only way to get to the main Badbury Road from Badbury Bottom unless you walked on the road with no pavement, and should therefore be made safe.
There is some subsidence adjacent to one property on the path.
There is also a H&S concern for winter when the moss grows.
Cllr Rawlings put it to Cllrs that perhaps an agenda item should be added to the Planning, Highways and Transport Development (PTHD) agenda to consider a Speed Indicator Device (SID) for Badbury and safer crossing on A346 for these funds instead.
There was no proposer to move £2500 to the budget for railings at Badbury.
An item will be requested for the addition of a SID and safer A346 crossing to the next PHTD meeting.
20/23 PARISH APPEARANCE.
Request to use funds from annual planter budget for screening of the Norris Close layby.
Cllr Jefferies proposed that £200 from the annual planter budget be used for this purpose. Cllr Bates seconded and all Cllrs were in favour.
20/24 BUILDING & AMENITY PRIORITIES
Tennis Club update.
The club Chairman indicated via email that a written report would be sent.
20/25 BUILDING & AMENITY PRIORITIES
Tennis Club request for rent discount.
The Clerk advised the committee on the legal implications of breaking the terms of the lease, which does not have a rent discount for the current situation listed. (Only damage or destruction of the building would qualify)
The Parish Council would still be liable for costs such as insurance, maintenance and business rates to SBC. Electric and water are charged on a % of the used amount. As the buildings are closed the utilities are currently not being used.
Cllr Jefferies proposed that the council do not agree to a rent discount for the tennis club due to Covid19. Cllr Duke seconded and all Cllrs were in favour.
20/26 BUILDING & AMENITY PRIORITIES
Approval of quote for tennis court annual inspection.
The 2 quotes were reviewed.
Cllr Duke proposed to accept the quote from Grass Valet. Cllr Sunners seconded and all Cllrs in favour.
20/27 BUILDING & AMENITY PRIORITIES
Football Club report received.
“1) the club has successfully applied to an FA grant for pitch improvements. We will get £2,500 which needs to be spent before the new season (whenever that starts but assuming September) and will be used to continue the same work we started with CPC – fertilising, seeding, drainage etc. I’m asking Sam Merrett to do it as they were good before.
2) repair work on the senior team goalmouth has gone well and grass growing nicely. The damage by the pavilion was also worked on and is also starting to cover over but I’ll keep an eye on it.
3) lots of different groups are using the rec at the moment. Some groups are bringing drinks and BBQs etc and putting their own nets on the junior goals. None of this is a problem for me but sometimes they do leave a fair bit of rubbish so I’m doing litter picks whenever I can. Just wanted to confirm that it isn’t the football club making the mess, but we’re trying to keep it clean anyway.
4) we started kids training at the rec this weekend and maybe adults during the week. All the guidance about distancing etc is being followed.”
The Committee asked the Clerk to write to the club thanking them for the litter picking and congratulating them on their success with the grant.
20/28 BUILDING & AMENITY PRIORITIES
Purchase of wood chipper, trailer and tow bar for handyman.
The approximate costings were reviewed and there were questions of costs vs use.
Additional concerns over the storage and safety of the equipment and insurance implications of using the handyman’s vehicle as a contractor.
There was also the view that as a one off cost this equipment would benefit the parish for many years.
Cllr Jefferies proposed the council go ahead with the purchase of wood chipper, trailer and tow bar. There was no seconder for this proposal.
It was decided to defer this item for 1 month and discuss further. Cllr Sunners offered to talk to the handyman to get further information on how and when this would be used.
20/29 BUILDING & AMENITY PRIORITIES
Full tree inspection quotes for parish council owned trees.
The 2 quotes were reviewed.
Cllr A Rogers proposed the acceptance of the quote from Wootton Tree Consultancy. Cllr Duke seconded and all Cllrs were in favour.
20/30 BUILDING & AMENITY PRIORITIES
Pavilion No items
20/31 BUILDING & AMENITY PRIORITIES
Allotments Gate repairs at allotment. Cllr Duke chaired this agenda item
There is a rotten fence post and a gate that is in a bad state of repair. Proposal to get quotes for replacement.
Cllr Bates proposed that quotes be obtained for a new gate and post. Cllr Jefferies seconded and all Cllrs were in favour. Cllr Rawlings did not vote.
20/32 BUILDING & AMENITY PRIORITIES
Allotments Extra water tank requirement. Cllr Duke chaired this agenda item
A 5 foot tank is needed at the top end of the plot.
Cllr Bates proposed that quotes be obtained for a new gate and post. Cllr Jefferies seconded and all Cllrs were in favour. Cllr Rawlings did not vote.
20/33 BUILDING & AMENITY PRIORITIES
Rec Hall, ground & Carpark – Fun day request to use the field.
A resident wishes to put on a fun day event and use the Rec field free of charge.
Consideration needs to be given to the football club who use the field for matches, also insurance, H&S risks and toilet facilities etc as the pavilion toilets were damaged during the last event.
Cllr A Rogers proposed that the field be loaned free of charge to the resident with certain caveats put in place to ensure safety of the public and the parish councils assets. Cllr Duke seconded and all Cllrs in favour expect Cllr Bates who abstained from voting.
The Clerk will work with the resident to ensure the event covers safety measures and the protection of parish assets.
20/34 BUILDING & AMENITITY PRIORITIES –CVPA.
No items
20/35 BUILDING & AMENITY PRIORITIES – Cemeteries.
No items
20/36 COMMUNITY PRIORITIES.
No items
20/37 Vulnerable people and BIOS
BIOS currently in lockdown. Cllr Sunners will contact them for a further catch up report
20/38 Items for next agenda
None.
SUMMARY OF ACTION POINTS
Clerk
19/137 Ask W.Cllrs to get SBC to revisit the issue of the dip in the Canney Green footpath.
19/154 Ask Ward Cllrs to arrange road sweeper at end of Canney Close.
19/155 Ask Ward Cllrs for progress of hedge cutting on New Road
19/180 Talk to estate manager about extension of Washpool Lease
19/193 Talk to estate manager about future purchase of land for new cemetery area
20/22 Add to next PHTD meeting the proposal of a SID and safer crossing on the A346
20/27 Write to football club thanking them for litter picking and secure the pitch improvement grant
20/28 Add wood chipper to July agenda.
20/31 Obtain quotes for new gate & post at allotments
20/32 Obtain quotes for further water tank at allotments
20/33 Work with resident to ensure fun day on Rec field is safe and protects parish assets.
Cllr Sunners
20/14 Contact BIOS for an update report