19/23 Co-option of Parish Councillor

Mr K Bates had requested to be Co-opted prior to the meeting.

Cllr Sunners proposed that Mr Bates be Co-opted to the Parish Council. Cllr Rawlings seconded and all Cllrs were in favour.

Cllr Bates took his place as Cllr.

Public Recess: none. No public

Apologies: Cllr I Kearsey Absence without apologies: None.

19/24. Declarations of interests.

Cllr Rawlings is an allotment holder

19/25. Approval of minutes from 13th May 2019

No changes

A proposal was made by Cllr Rawlings that these minutes be therefore accepted; Cllr Jefferies seconded this and all Cllrs were in favour.

19/26. Action points:

SUMMARY OF ACTION POINTS.

All Actions to be completed by the next Full Committee meeting unless otherwise specified.

ALL COUNCILLORS

17/6 All Cllrs to do on-line GDPR training. CHASE CLLRS
19/22 Public perception item on next agenda. DONE

Clerk

19/16. 19/17. & 19/18 Reply to SBC on 3 planning application. DONE

19/27. Cutting grass contract at church graveyard. Vote by EGPA committee

The 2 quotes for the work were discussed

A proposal was made by Cllr Rawlings to award the extra grass cutting work to Envisage. Cllr Jefferies seconded and all EGPA committee Cllrs were in favour.

19/28. Merging Planning and Finance committees into Full council until Cllr numbers are over 10. Vote by Full Council

A proposal was made by Cllr Harris to approve merging Finance and Planning committees to full council until Cllr numbers improved, with a minimum time limit of 3 months as per standing orders. Cllr Rogers seconded and all Cllrs were in favour.

19/29 Approval of Annual Governance statement for 2018/19 audit

A proposal was made by Cllr Harris to approve this document as an accurate reflection of the Parish Councils annual governance for the year ending 31st March 2019. Cllr Rogers seconded and all Cllrs were in favour.

19/30 Approval of Annual Accounting statement for 2018/19 audit

A proposal was made by Cllr Rawlings to approve this document as an accurate reflection of the Parish Councils annual accounting statement for the year ending 31st March 2019. Cllr Rogers seconded and all Cllrs were in favour.

19/31- Discussion on engaging and instilling further community confidence.

After a discussion on the various perceptions of the community of the Parish Council an agreement was made that more positive feedback of the work the Parish Council does is needed to be provided to residents. Keep parishioners informed of the good work the parish council do on a regular basis and also one off activities.

19/32 Community Safety

April 19 crime stats are 984 crimes in Swindon. 19 in the Parish, with 10 being fuel non payment at the garage.

The last South Swindon Community Safety Forum didn’t have a police presence. There were 2 warnings – vegan activists targeting farms and scam door to door charity collections.

Motorbikes have been seen on Millennium Copse land near allotments and this will be reported to the police for intelligence.

19/33 Ward Cllr Updates – Ward Cllr Sumner

Consultation for local plan review starts 29th July to 23rd Sept. The final round of consultation will be winter 2019. The current SHELAA sites are on SBC’s website.

The sites have been professionally assessed and at this phase it is unlikely that sites on the plan will be removed. There is no point in protesting their inclusion at this stage. Efforts should be placed to discuss density of housing and what any scheme would look like.

A petition, regardless of the number of the signatures will count as 1 objection. Now is the opportunity to be involved in shaping the process & considering infrastructure etc. It should be made clear that the AONB was consulted during the last round of consultation and their opinion was considered.

Badbury SHELAA meeting on Tues 11th June. Residents will be invited to comment further by SBC.

J15 M4 works by Highways England. Will prep site in August, ready for Sept start. More info shortly available. Dayhouse Lane will close for up to 12 months. There is a planning application in for Badbury Park primary school.
The Badbury entrance on A346 will be altered during roadworks to allow no right hand turn into Badbury. Extra layby’s will be created on the nursing home road.

S106 funds for Badbury building approval need to be allocated.

Ward Cllr Jefferies

Still collating info in regards to the no80 bus service cuts. Ward Cllr Jefferies would like community feedback on how the bus service is used.

Draycot Road bus stop marking is ongoing

Draycot Foliat numbered parking. Would need to talk to SBC Housing but probably not possible as land doesn’t come with allocated parking on the deeds.

In the future there might be a highways officer allocated to work with various Parish Councils. To arrange work to be carried out that parishes can pay for.

Ward Cllr Mattock has again contacted SBC officers about Dykes Mews parking issue

Home Close road repairs have been reported

Ref double yellow lines at Turnball/Slipper Lane – more feedback is needed from residents as to why this is needed.

Fire hydrant at the Hodson Road end of Turnball – WC Jefferies to check on whether Double Yellow Lines (DYL) are needed here.

Clerk to give WC Jefferies an up to date poster for co-option of Cllrs

WC Summer leaves at 20.54

19/34 – Committee reports

Finance from Cllr Harris:

Final March 2019 figures were presented and there were no questions.

Cllr Rawlings proposed that these figures be an accurate representation of the March 19 figures. Cllr Rogers seconded and all Cllrs were in favour.

Environment, General Purpose and Amenities (EGPA): Cllr Rawlings:

Strouds Hill seating still under review with further consultation going out.
SBC have dealt with an issue of a property trying to enclose Bridleway land.
Path at Badbury Bottom needs cutting back again.

Planning, Transport Development and Highways from Cllr Harris:

Nothing to report

Grants Sub-committee:

Meeting to discuss plans to be held 27th June

Risk Assessment from the Clerk:

Milenium Copse, CVPA and Street Furniture all completed for May. No issues to report.
The Chapel and Museum is due for June which the Clerk will complete

19/35. Agenda items for next meeting

How do we engage with the community to get new Cllrs co-opted.
It was noted that the Langton estate need to cut back some hedges on Hodson Road

Meeting closed at 21.03

SUMMARY OF ACTION POINTS.

All Actions to be completed by the next Full Committee meeting unless otherwise specified.

ALL COUNCILLORS

17/68 All Cllrs to do on-line GDPR training. CHASE CLLRS

Clerk

19/27 Advise Envisage to start cutting churchyard grass as part of their contract
19/33 Ask for feedback on DYL for Slipper Lane/Turnball junction