Cllr Duke proposed that the given apologies be accepted. Cllr Kearsey seconded and all Cllrs were in favour.

21/23 Public recess.

No public

21/24 Declarations of interests & vote on any dispensations applied for.

none

21/25 Approval of minutes from 12th April 2021

No changes

A proposal was made by Cllr Jefferies that these minutes were accurate. Seconded by Cllr Randall, all Cllrs were in favour.

21/26 Action points:

All Actions to be completed by the next Full Committee meeting unless otherwise agreed.

Clerk

20/188 Arrange creation and printing of Parish newsletter. Almost complete – out for final proof read.

21/11 Draw up a plan for the 2022 Parish Festival and bring back to Full Council – May or June. Will add to June agenda as not yet completed.

21/12 Schedule in presentation from BMX group for May or June meeting. No reply to May invite, will invite to June meeting

21/15 Arrange for drain clearance and possible camera mapping at Chapel on Butts Road. Ongoing

21/16 Arrange for green waste clearance at Graveyard on Butts Road. Ongoing – chasing SBC for figures.

Cllr Jefferies

20/09 Investigate end of Badbury footpath being blocked. Still waiting for SBC officer update. Still waiting for update

21/09 Follow up with SBC on removal of abandoned vehicle on Strouds Hill. SBC can now start the removal process from 1st May with removal notice on vehicle.

21/27 Community Safety report, including crime stats.

Cllr Sunners. No update on stats but noted that the police visited Windmill Piece/The Crescent last week over a matter and empty nitrous oxide cannisters were found at the Rec ground.

21/28 Ward Cllrs updates. Ward Cllr Jefferies.

No updates

21/29. Vote on composition of committees for the following 12 months

The following changes were made:

Planning, Highways and Transport – Cllr Rogers and Cllr Bates step down. Cllr Jefferies may join later in the year.
Environment, General Purpose and Amenities – Cllr Rogers joins this committee
Finance, Contracts and HR – Cllrs Patel and Dogra to possibly join – to be confirmed. Cllr Jackson to be approved in May Finance meeting.
Recreation Ground improvement – no changes

A proposal was made by Cllr Rawlings that these changes be approved. Seconded by Cllr Jefferies, all Cllrs were in favour.

21/30. Advisory note that Covid19 food box provision would end in May 2021.

No comments received.

21/31. FINANCE.

No items

21/32. PLANNING.

No items

21/33. Committee Reports

Finance – April 2021 financial report.

Due to the early date of the May meeting there was no enough time for Cllrs to examine the April figures. The approval of the figures will be moved to the June meeting.

Review of the Balance Sheet report

The balance sheet was reviewed to ensure that “PAYE and NI Payable” and “Wages Payable – Payroll” are showing as zero (with acceptable rounding) to indicate that salary figures were posted correctly.

A proposal was made by Cllr Simpson that the report showed acceptable figures for these cost centres. Seconded by Cllr Randall, all Cllrs were in favour.

EGPA

Cllrs Rawlings noted no items to report

Planning

Cllr Kearsey reports that the meeting with SBC for the layby’s at Windmill Piece and DF went well. Also meetings with NHP consultants have begun.

Risk Assessments:

Completed in April 2021 with no issues to report:
Clerks Job Description
Handyperson J/D – deferred to when new Handyperson appointed
Trees & hedges around the Parish – Cllr Rawlings and Cllr Kearsey completed these with no issues to report. Some undergrowth needs cutting back which will added to new handyperson workload.

To be completed in May 2021:
Information not available at this time. Clerk will seek help from Cllrs if assistance is required.

Clerks Correspondence. No comments

21/34 Items for next agenda.

No items

Meeting closed 19.13

All Actions to be completed by the next Full Committee meeting unless otherwise agreed.

Clerk

20/188 Arrange creation and printing of Parish newsletter.
Draw up a plan for the 2022 Parish Festival and bring back to Full Council – June

21/11 Schedule in presentation from BMX group for June meeting

21/12 Arrange for drain clearance and possible camera mapping at Chapel on Butts Road

21/15 Arrange for green waste clearance at Graveyard on Butts Road

21/33 Add April approval of financial records to June agenda.

Cllr Jefferies

20/16 Investigate end of Badbury footpath being blocked. Still waiting for SBC officer update.

20/09 Follow up with SBC on removal of abandoned vehicle on Strouds Hill